MLS Coordinator

The MLS Coordinator provides support for the MLS systems, ensures the accuracy of MLS listings, and generates reports for the department.

Requirements

• Input released listings into the MLS system accurately and promptly.
• Collect and verify all required listing information to complete listings drafts.
• Maintain and update listing details, including status, pricing, open house schedules, promotions, and notes.
• Run weekly MLS inventory reports for auditing purposes.
• Prepare and distribute weekly reports of new releases and MLS inventory to Sales Associates.
• Generate website reports to ensure homes are displayed correctly on community pages.
• Conduct regular audits to confirm listing accuracy, completeness, and compliance with standards including studio contact info, remarks, and photos.
• Review syndication reports from Zillow and Realtor.com to verify listing accuracy.
• Monitor MLS feeds and syndicated websites (List Hub, BDX, IDX) to ensure listings are correctly displayed.
• Manage accounts and communications with Associations, MLSs, and vendors regarding notices and dues.
• Complete required training from Associations and MLSs.
• Review and resolve ServiceNow tickets as assigned.
• Maintain consistent communication with Sales Agents.
• Escalate system or membership issues to the MLS Manager or Broker.
• Drive MLS-based marketing efforts, including mass email campaigns, reverse prospecting, and leveraging tools like List Reports to enhance listing visibility and engagement.
• Perform additional duties assigned to support team and business needs.

Benefits

• Paid time off
• Medical
• Dental
• Vision
• Basic life insurance
• 401(k) plan