Office Assistant

The S.J. & Jessie E. Quinney College of Agriculture and Natural Resources at Utah State University seeks a highly organized, proactive, and detail-oriented part-time hourly Office Assistant to support administrative and student services in the Dean’s Office.

Requirements

• Provide administrative support to the Dean’s Assistant, Associate Director of the Utah Agriculture Experiment Station, and Associate Deans.
• Serve as a primary point of contact for the Administrative Team by welcoming guests, answering phone calls, directing inquiries, and coordinating overall front desk operations.
• Assisting with front desk support for the Student Services team by greeting and assisting students, completing appointment check-ins, and supporting occasional event preparation.
• Coordinate travel arrangements and process travel authorizations and reimbursements in ServiceNow, ensuring compliance with university policies.
• Manage procurement activities including submitting and tracking purchase requisitions, standing purchase orders, and vendor payments through EZ-Buy and PaymentWorks.
• Maintain accurate financial records, oversee P-card documentation, and assist with year-end fiscal procedures.
• Monitor usage of the Dean’s vehicle and ensure adherence to university guidelines.
• Oversee operations of the mailroom and supply room, including inventory management, mail sorting, and maintenance of office equipment such as copiers.

Benefits

• Paid Time Off
• 401k Matching
• Retirement Plan